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1. NAME

The name of the Association shall be CENTRAL COAST DISTRICT BOWLING ASSOCIATION ZONE 15 INC.

2.    INTERPRETATION

    In this Constitution;

(a) BA means Bowls Australia Inc.

(b) ASSOCIATION means the Central Coast District Bowling Association Zone 15 Inc.

(c) ASSOCIATION MATCH  means any match arranged by the Association.

(d) DELEGATE means a representative of an affiliated or provisionally affiliated Club as set forth in this Constitution.

(e) EXECUTIVE means the Executive Committee as defined in this Constitution.

(f) MANAGEMENT COMMITTEE means the Executive Committee and Delegates of affiliated and provisionally affiliated Club, plus one (1) representative from each sub-committee.
(g) RNSWBA means the Royal New South Wales Bowling Association Inc.

(h) ZONE REPRESENTATIVE means the State Councillor to the Board of the RNSWBA.

(i) FULL MEMBER means any MALE MEMBER of an Affiliated Club who is a financial member of that Club having paid full subscription for membership and having been registered with this Association.

(j) In this Constitution words in singular includes plural and vice-versa.

3.    CONSTITUTION

This CONSTITUTION shall be read in conjunction with the Constitution of the RNSWBA and BA and the members of this Association shall be bound by the provisions of those Constitutions as well as this Constitution.

4.    COMPOSITION

    The Association shall consist of affiliated and provisionally Affiliated Clubs.

5.    OBJECTS

    The objects of the Association shall be;

(a) To promote, advance and control the game of bowls in the area covered by the Association.

(b) To promote, arrange, manage and control Inter-Association, Intra-Association and other Association competitions and games.

(c) To receive and expend the funds of the Association.

6.    MANAGEMENT

(a) The Management Committee shall be comprised of the Executive Committee and two (2) Delegates from each affiliated or provisionally affiliated Club, plus one (1) representative from each sub-committee, provided that no Club shall have more than four (4) representatives in all.

(b) The Executive Committee shall be the President, the Secretary, the Treasurer, the Senior Vice President, four (4) Vice Presidents and the Zone Representative.

(c) All members of the Executive Committee shall be elected at the Annual General Meeting of the Association and shall hold office until their successors have been elected, with the exception of the Zone Representative who shall be elected at the July meeting of the Association.

(d) The Executive Committee shall deal with all matters of urgency relating to finance and in cases of urgency, have power to incur liability whenever necessary.

(e) The Executive Committee shall deal with any other matters which in its opinion should be dealt with without waiting for the ordinary or special meeting of the Management Committee to be called, provided that each meeting of the Management Committee, the Secretary shall report to the Management Committee any business that shall have been transacted or dealt with since the previous meeting.

(f) A registered Auditor and an Honorary Solicitor shall be appointed at the Annual General Meeting on the recommendation of the Executive Committee.

7.    MEETINGS

(a) The Management Committee shall meet at such date, time and place as may be fixed by the Management Committee.

(b) A Special General Meeting of the Management Committee shall be called by the Secretary when directed by a resolution of the Management Committee or the Executive Committee or on a written request from any two (2) affiliated Clubs or from eighteen (18) Delegates and notice of the meeting, together with business to  be transacted thereat, shall be forwarded to each affiliated or provisionally affiliated Club at least twenty one (21) days before such meeting.

(c) The Annual Meeting of the Association shall be held on the third Thursday in the month of August each year.

(d) The Annual Meeting and Special General Meetings shall be attended by the members of the Management Committee.

(e) No member of the Management Committee shall be permitted to attend any meeting of the Association unless the annual subscriptions payable by his club or any other financial commitment has been paid or an attendance card has been issued in accordance with the provisions of this Constitution.

(f) Should any Delegate be unable to attend any meeting of the Association, his Club may appoint another member of such Club to attend in his place and vote thereat.

(g) A preliminary notice of the Annual Meeting shall be issued by the Secretary during the first week in July in each year, setting forth the usual business and the fact that nominations for the office of President, Vice Presidents, Secretary, Treasurer and members of the Permanent Sub Committees close with the Association Secretary twenty one (21) days prior to the date of the Annual Meeting.  A further notice shall be given to all members of the Executive Committee and Clubs at least fourteen (14) days prior to the meeting, setting out special business and notices of motion.

8.    QUORUM AT MEETINGS

(a) At all meetings of the Executive Committee, five (5) members shall form a quorum.

(b) At all meetings of the Management Committee, ten (10) members shall form a quorum.

(c) Should a quorum not be present within thirty minutes of the starting time of any meeting, the meeting shall lapse or may be adjourned to such date, time and place as may be determined by those present.  Such date and time and place of the adjourned meeting shall be given by the Secretary of the Clubs absent from the original meeting at least seven (7) days prior to the date fixed for the adjourned meeting.

9.    BUSINESS AT ANNUAL MEETING

    At the Annual General Meeting of the Association, the order of business shall be;

(a) Attendance – each Club Delegate shall be required to present an admittance card.

(b) Reading and confirmation of the minutes of the last Annual Meeting and any Special Meetings held since the last Annual General Meeting.

(c) Consideration of the Annual Reports, Statement of Income and Expenditure and Auditor’s Report.

(d) Determine Honoraria.

(e) Election by Ballot, if necessary for the position of President, Secretary, Treasurer, Senior Vice President, four (4) Vice Presidents and members of each Sub Committee.

(f) Publicity Officer shall be appointed by recommendation by the Executive.

(g) Umpires panel representative shall be nominated by the Umpires Committee and notified at the Annual General Meeting.

(h) Coaching Committee representative shall be nominated by the Coaching Committee and notified at the Annual General Meeting.

(i) Junior representative (Male) shall be nominated by the Junior Committee and notified at the Annual General Meeting.

(j) All elections shall be by secret ballot and subject to Rule 14 (c).  Where two or more nominations from the one Club occur for a Sub Committee, a ballot by Management Committee shall decide the nominee.

(k) Business of which due notice is given.  The notice required shall be in writing and be in the hands of the Association Secretary at least twenty one (21) days prior to the Annual General meeting.

10.    NOMINATIONS

(a) (i) Nominations for the office of President, Secretary, Treasurer, Senior Vice President and four (4) Vice Presidents shall be in writing on the Association’s Nomination Forms, signed by the proposer, seconder and the nominee, all of whom shall be full members of an affiliated Club.
(ii) Nominations for the office of Zone Representative shall be in the hands of the Association Secretary by the third Thursday in the month of June and all Clubs shall be notified of nominations within fourteen (14) days, then he shall be elected at the July meeting of the Association and who shall hold office from the conclusion of the Annual General Meeting of the RNSWBA until the conclusion of the next subsequent Annual General Meeting of the RNSWBA.  He shall be a permanent resident within the boundaries of the Association.
(iii) Chairman and Members of Permanent Sub Committees shall be full members of an Affiliated Club who shall nominate in writing on the Association’s nomination form signed by the proposer, seconder and nominee, all of whom shall be full members of an affiliated Club.
All nominations shall be in the hands of the Association Secretary twenty one (21) days prior to the date of the Annual General Meeting.  Should nominations fall short of the number required, those nominated shall be declared elected.

Any vacancies shall be filled at the Annual General Meeting from the members present by nominations by a proposer and seconder and consented to by the nominee.  In the event of an excess number of nominations a secret ballot shall be held to fill the vacancies.

(b)(i) No person shall hold more than one position on the Executive.
(ii) No person shall be on more than one Sub Committee in any year.

(c) The Secretary of the Association shall issue a notice of the Annual Meeting and the names of the persons nominated for office on the Executive Committee and Sub Committee at least fourteen (14) days before the date of the Annual Meeting together with any notice of special business.

(d) The Delegate of the RNSWBA shall be the President or his nominee.  The Delegate will hold office from the date of the Annual General Meeting of the Association for the ensuing twelve (12) months.

11.    CASTING VOTE OF THE PRESIDENT

At all meetings of the Association the Chairman shall have a casting vote as well as a deliberate vote in all matters other than in the case of a secret ballot when the Chairman will have a deliberate vote only.

12.    NOTICE OF MOTION

(a) A Notice of Motion shall be in the hands of the Association Secretary at least twenty one (21) days before the date of any Ordinary or Special Meeting.  The Association Secretary shall inform all members of the Executive Committee, affiliated and provisionally affiliated Clubs of such Notice of Motion at least fourteen (14) days prior to the date of such Meeting.

(b) In the absence of the intending mover of such Notice of Motion it may be moved by any member of the Management Committee then present.

13.    PATRONS (LIMIT OF TWO)

The office of Patrons of the Association shall be filled by appointment by the Management Committee, on the recommendation of the Executive.

14.    VOTING

(a) The voting on any motion or amendment at any meeting of the Association shall be by a show of hands unless a secret ballot is requested.

(b) The election of Members of the Executive Committee shall be by secret ballot, individual votes being declared.

(c) Should there by an equal number of votes for the last vacancy a separate ballot shall be held on those persons only.

15.    QUALIFICATION FOR AFFILIATION

(a) Every Club of which at least sixteen (16) members shall have paid the annual subscription for the then current year shall be entitled to apply for affiliation with the Association and if admitted shall be given representation on the Management Committee in accordance with this Constitution.

(b) Every provisional Club of which at least sixteen (16) members shall have paid the annual subscription for the then current year shall be entitled to apply for provisional affiliation with the Association.  A condition of such provisional affiliation shall be that a green of at least four rinks is prepared in accordance with the Laws of the Game of Bowls and ready for play within 18 months of the date of application for provisional affiliation.

(c) Every Club applying for affiliation or provisional affiliation shall forward with such application a copy of its Constitution and/or a copy of Memorandum of Articles of Association.

16.    ANNUAL SUBSCRIPTIONS

(a) Every affiliated and provisionally affiliated Club shall pay to the Association an annual affiliation fee together with an annual capitation fee for each of its full members, multiple members, junior members and life members.

(b) The amount of such affiliation fee and capitation fee shall be fixed at the March meeting each year.

(c) Such fees shall be paid to the Association Secretary before the 31st day of July in each year or no later than 30 days after end Affiliated Club's financial year.

(d) The Secretary or Hon. Secretary of every affiliated and provisionally affiliated Club shall pay to the Association Secretary the capitation fee of any such additional Full Member, Multiple Member, Junior Member accepted for membership of his club after 31st July each year.  Such fees to be paid no later than thirty (30) days after membership of the Club had been granted.

(e) The membership listing sent by the RNSWBA to all affiliated and provisionally affiliated Clubs for the end of their financial year, as well as to the Association Secretary, will be updated by the Clubs using the RNSWBA membership and change forms, forwarding a copy to the Association Secretary no later than when the annual fees payable to the RNSWBA are paid.  That membership list together with any additional Full Members, Multiple Members and Junior Members notified to the Association during the year, provided that annual subscriptions have been paid, shall be eligible to compete in all Club and Association competitions during that year.

(f) The payment by a Club of its annual affiliation and capitations fees will entitle its Delegates to attend, speak and vote at any meeting of the Management Committee or any Special Meeting up to and including the 31st July next following.

 

17.    ALTERATION OF THE CONSTITUTION AND RESCISSION OF RESOLUTIONS

(a) A provision of this Constitution may not be amended or repealed and a new provision may not be added except by a resolution that is effective for the purposes of this clause.

(b) A resolution is effective for the purposes of this clause if, and only if;
(i)a draft of the amendment or addition has been delivered to the Secretary of the Association at least twenty one (21) days before the making of the amendment or addition and the Secretary shall deliver to the C.E.O. of the Association a draft copy of all amendments or additions within fourteen (14) days.
(ii) a notice has not been given by the Chief Executive Officer of the RNSWBA before the amendment or addition is made informing the RNSWBA that the amendment or addition has been disallowed by the RNSWBA on the ground that it would be inconsistent with any provision of the RNSWBA’s Constitution.
(iii) the resolution is passed, at a Special General Meeting of the Association of which not less than twenty one (21) days notice has been served on all Affiliated Clubs and Committee members, by the majority consisting of at least three-quarters of the persons present and voting at the meeting.

18.    ROYAL NEW SOUTH WALES BOWLING ASSOCIATION INC.

(a) The Association may affiliate with the Royal New South Wales Bowling Association Inc. and may withdraw therefrom upon a resolution of the Management Committee carried by a majority of two-thirds of the Delegates present and voting.

(b) At least twenty eight (28) days notice by circular must be given to the Secretary to all affiliated and provisionally affiliated Clubs of any proposal to withdraw.

19.    SOCIAL BOWLING CLUBS

(a) The Association may grant recognition to Social Bowling Clubs formed by full or Life Members of affiliated or provisionally affiliated Clubs joining together through a common interest.

(b) Social Bowling Clubs shall be required to send to the Association each year in the month of August a full list of their offices and members together with address and the name of the club of which they are full or life members.

(c) Recognised Social Bowling Clubs shall be required to pay an Affiliation fee of $30.00 to the Association, before 31st day of July in each year.

20.    LEVIES ON AFFILIATED CLUBS

The Association may by a resolution passed in General Meeting by a majority of two-thirds of the persons present and voting at that meeting, impose on all affiliated Clubs a levy of an amount determined or calculated in the manner specified in the resolution imposing the levy payable by each affiliated Club within such period as may be so specified.

21.    GREENS OF AFFILIATED CLUBS

(a) The Association from time to time may require any affiliated Club to make available its greens, or such part of its green, as the Association determines, for the playing of lawn bowls in any Association event or any competition under the control of the Association.

(b) If an Affiliated club shows cause, which in the opinion of the Association is sufficient, why any greens required by the Association under Clause (a) should not be made available, the Association shall withdraw its requirement.

(c) If a Club withdraws its greens from the Association competition without sufficient cause, the greens shall not be available on the same day for any other event.  A penalty may be imposed under Article 41.

22.    DUTIES OF OFFICERS

(a) The President shall preside at all meetings of the Association other than meeting of such committees and be responsible for the proper conduct of such meetings.  He shall be responsible for the enforcing of all articles of this Constitution, By-Laws and Standing orders.  In his absence the Senior Vice President shall preside.  Should the Senior Vice President be also absent, any Vice President may be elected to preside.  The President shall be an ex-officio member of all Sub Committees.  The President shall have only one President’s Day in any three year term.

(b) The Zone Representative shall;
(i) attend and represent the Association at meetings of the Board of the RNSWBA.
(ii) prepare and submit reports on his activities as Zone Representative to each meeting of the Management Committee and otherwise as required by that Committee.

(c) The Association Secretary shall keep a faithful record of all business transacted at all Committee and Executive Committee Meetings and at Annual and Special Meetings.  He shall keep a record of the names and addresses of all Officers and Delegates to the RNSWBA.  He shall call all meetings and see that the minutes of all meetings are properly entered in the minute book.  He shall record all District/Zone Championship Finalists/Runners-Up and Pennant Finalists/Runners-up, and prepare the Annual Report for the Bowling Season for presentation to the Annual General Meeting.  He shall keep a record of all property of the Association.  He shall receive and attend to all correspondence in connections with the business of the Association.  He shall collect all monies due to the Association and pay it to the Hon. Treasurer for banking.  Should the Secretary be absent, neglect or refuse to act in accordance with this Constitution, or if an Assistant is required, the Executive Committee shall have the power to exercise all powers and duties of the Secretary.

(d) The Hon. Treasurer shall be responsible for the payment of all monies on behalf of the Association.  He shall receive all monies due to the Association from the Association Secretary and shall pay such monies into an account in the name of the Association at such Bank or Financial Institution as may be determined by the Executive Committee.

All payments shall be made by cheque signed by any two of President, Secretary and Treasurer.  He shall furnish properly audited Account, an Income and Expenditure Statement and Balance Sheet to accompany the Annual Reports.  He shall supply to the Management Committee at its bi-monthly meetings a Statement of Receipts and Payments since the last meeting.

23,    LEAVE OF ABSENCE

The Management Committee may, on written application grant leave of absence to any member of the Committee for a period not exceeding 120 days or until the next Annual Meeting if such meeting occurs prior to the completion of the 120 day period.  In the case of Delegate his position may be filled by an alternate Delegate appointed by his Club during his period of absence.  Any member of any Committee who without having obtained leave of absence is absent from three consecutive meetings of either the Management Committee, Executive Committee and Sub Committees, his position shall be declared vacant or such vacancy shall be decided by an Executive Committee Meeting and if filled will hold that position until the next Annual General Meeting of the Association.

24.    VACANCIES

(a) Subject to the provisions of Section (10) and Section (31) of this Constitution, the Executive may by appointment, fill any casual vacancy occurring amongst its members.  In the case of the Office of President becoming vacant during the year, the Senior Vice President or a Vice President by ballot, shall act as President until the next Annual Meeting.

(b) Any Member who has been suspended or expelled from an Affiliated Club, or Provisionally Affiliated Club and holds office on the Management Committee shall be ineligible to hold office and attend meetings of the Association for the duration of his suspension or expulsion.

25.    DELEGATES

(a) Every Affiliated and provisionally affiliated Club shall be entitled to have two (2) Delegates, who must be full financial Members of the Club, attend every Meeting of the Management Committee of the Association.

(b) Every affiliated and provisionally affiliated Club shall notify the Association Secretary in writing on or before 31st August each year or within fourteen (14) days of the date of their Annual Meeting, if such meeting is held after 31st August in that year, the names, postal address and telephone number, if any, of each Delegate.

(c) Should any appointed Delegate fail to attend three (3) consecutive Meetings, without leave of absence or being represented by an alternate Delegate, his seat shall become vacant and his Club shall be notified and requested to replace that Delegate.  Any defaulting Delegate shall not be eligible to be appointed to any position on the Management Committee during the next three complete years.  Each Delegate will receive an admittance card to be presented at each meeting.

26.    ALTERNATIVE DELEGATE

In the event of a Club Delegate being unable to attend any Meeting of the Management Committee, his home Club may appoint any Full Member to act as an alternative and speak at such Meetings.  Such alternative Delegate shall produce to the Association Secretary prior to taking his place at the Meeting, the Authority from the Home Club to act.

27.    FUNDS

(a) The funds of the Association shall be placed in a Bank or Financial Institution and dealt with as provided for by Section 27 (b) of this Constitution.

(b) The Executive Committee shall have power to deal with monies of the Association not immediately required upon such securities and in such a manner as may from time to time be decided on by that Committee.

(c) All “out of pocket expenses” incurred shall be paid after having been documented and presented and approved by the President.

28.    AUDIT

The Statement of Accounts and Statement of Income and Expenditure and Balance Sheet for the period of twelve (12) months ending the 30th June each year, duly certified as correct by the Auditors shall be submitted to the Annual Meeting of the Association.

29.    TRUSTEES

The Trustees of the Association shall be the President, Association Secretary and Hon. Treasurer for the time being of the Association.

30.    BY-LAWS AND STANDING ORDERS

The Management Committee shall have the power to make and enforce this Constitution and Standing Orders and By-Laws, providing that such Standing Orders and/or By-Laws are not inconsistent with the Constitution of the RNSWBA.

31.    COMMITTEES

(1)    PERMANENT SUB COMMITTEES

The Management Committee shall elect Permanent Sub Committees, provided that no Club shall have more than two of its members on any one Sub Committee.  The Association Secretary shall have ballot papers printed with the names of the nominees of each Sub Committee should there be more nominations than the number of Members required for each Committee.  The position on the ballot paper shall be determined by the Association Secretary.  No member shall be on more than one Sub Committee at any one time.  The Chairman of each Sub Committee shall submit a written report at each Meeting of the Management Committee.  Every Member of the Sub Committees, subject to the provisions of Article 10 of this Constitution shall hold office until his successor is appointed.  The provisions of Article 10 shall apply to Members of Sub Committees.  The following Permanent Sub Committees shall be elected at the Annual Meeting held in the month of August each year. (a)    The MATCH COMMITTEE of seven (7) members who shall elect their own Chairman and shall have one representative to the Association who shall be entitled to one vote at the Management Committee Meetings.
(b)    The SELECTION COMMITTEE of five (5) members who shall elect their own Chairman and shall have one representative to the Association who shall be entitled to one vote at the Management Committee Meetings.
 

(2)    OTHER SUB COMMITTEES

(a)    The COACHING COMMITTEE shall consist of a Chairman and four (4) members recommended to the Executive for appointment by the coaches.  One whom shall be holder of a Coaching Accreditation Scheme Certificate and shall have one representative to the Association who shall be entitled to one vote at the Management Committee Meetings.

(b)    The UMPIRES PANEL shall consist of a Chairman and four (4) members who shall be recommended by the Umpires Panel who shall be holders of a National Umpires Certificate and shall have one representative to the Association who shall be entitled to one vote at the Management Committee Meetings.

(c)    The JUNIOR COMMITTEE shall consist of a Chairman and at least three (3) members who shall be recommended by the Junior committee and shall have one MALE representative to the Association.


(3)    MANAGEMENT COMMITTEE

The MANAGEMENT COMMITTEE may appoint from time to time an additional Sub Committee for some specific purpose.  Each Permanent Sub Committee shall appoint a minute secretary to keep minutes of all meetings.  Such minutes shall be supplied to the Association Secretary for filing with the Association records immediately after meetings.

32.    DUTIES OF PERMANENT COMMITTEES

(1) MATCH

(a) Prepare the ensuing season’s program of Association events and circulate same; allocate venues of play in respect of Association competitions; process nominations for events; prepare and circulate the draws for play in each event; maintain records and publish results in respect of each competition.

(b)    To deal with all applications for bowling events from Association Clubs and present to the Management Committee in January of each year a program for the ensuing year.

(c) To settle all disputes arising from Pennants and other Association competitions.  There shall be a right of appeal to the State Match Committee against any decision of the Association Match Committee in writing through the Association Secretary.

(d) The Committee shall have the power to accept, reject or regrade any entry in any competition.

(e) The Match Committee acts under the authority of the RNSWBA.

(f) The Committee shall have the power to impose any or all of the penalties provided under the By-Laws.

(g) They shall be responsible to inspect Greens before the commencement of the Pennant Competition and Championships and report the results of such inspections to the Association Secretary, their condition or otherwise for Pennant and other competitions.

(h) At the request of the Association Secretary, inspect and report on the condition or otherwise of Greens prior to the date of Inter Association or other Association events.

(i) After each inspection, a written report should be furnished to the Association Secretary, setting out the particulars of such inspection. 

(2) SELECTION

(a) The Selection Committee shall select all teams to play in all Inter-Association matches.    

(b) To report immediately, such selections to the Association Secretary.

(c) To appoint from amongst its members a NON PLAYING Side Manager who will report in writing all results of matches as soon as possible to the Chairman of the Match Committee.  Appoint a score board attendant (not necessarily a selector) for each Association Match.     

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33.    BOWLING YEAR

(a)    The bowling year shall commence on 1st January each year and extend to the 31st December of the same year.

(b)    All Club and Association Championships shall commence and end in the same year.

34.    CHAMPIONSHIPS AND OTHER ASSOCIATION COMPETITIIONS

(a)    The Greens of all affiliated Clubs shall be made available to the Association for the playing of any competition or match arranged or under the control of the Association.

(b)    The Association will conduct annually Pennants, Championships in Singles, Pairs, Triples and Fours and Champion of Champions events.

(c)    The Association may arrange from time to time any other competitions as may be
directed by the Management Committee.

(d)    All competitions shall be conducted under W.B.B. Rules and By-Laws of the RNSWBA and the Laws of the Game as fixed from time to time by BA.

(e)    Nomination fees shall be fixed by the Management Committee for each competition.

(f)    All Association Fixtures take precedence over Club Fixtures, except for trial matches conducted for and on behalf of the Reserve Squad.

(g)    No Member or disqualified Member of an affiliated Club shall play in any Association Match or Competition during the season for more than one Club without the written permission from the Match Committee.  Such permission shall not be issued unless the said Member shall have first resigned full membership of the Club for which he has declared to play for the season.

For the purpose of this Article the Major Singles, Major Pairs, Major Triples and Major Fours of a Club shall be deemed to be Association competitions.

35.    ATTIRE

In all Association competitions, players shall appear in correct attire as prescribed by the Association.  In all RNSWBA competitions, i.e. Club Championships, State Championships and Pennants, players shall comply with the provisions of RNSWBA By-Law 10.

Non compliance with this Article may render the Club or players as the case may be, liable for disqualification.

36.    MULTIPLE MEMBERSHIP

(a)    Any member of two Clubs shall only play in any Association Competition for one Club during the same bowling year, unless he obtains written permission from the Match Committee subject to Article 34 (g) of this Constitution.

(b)    He shall be deemed to have declared his Club for the bowling year as the Club for which he first plays in any Association Competition.

37.    BOWLING EVENTS

(a) No Club shall conduct any bowling event in which Members of other Clubs are invited to compete without first obtaining the permission of the Management Committee.  Such permission to be applied for in writing to the Association Secretary, setting out the particulars of the proposed event, sponsors and the value of prize money or trophies to be awarded.

(b) Any Club wishing to conduct a bowling event to be included in the State Ranking System where an invitation is made to outside bowlers, that Club must first obtain the approval of the Executive (through the Association Secretary) to conduct such event.

38.    INELIGIBLE PLAYERS

(a) A Club permitting any Member to play in any Association Competition without first duly entering his name with the Association for Registration as a Member of such Club, shall forfeit all matches in which that Member took part and shall be liable to a fine of such amount determined by the Association from time to time.

(b) Where a Member of a Bowling Club, affiliated with this Association, has been suspended or expelled from a Club or Association, he shall not, during the period of such suspension or expulsion, be permitted to play in any Association fixture and will be deemed to be ineligible Member.

39.    DISPUTES AND OBJECTIONS

(a) The Executive Committee shall have the power to settle all disputes on any matter relating to bowling, either between affiliated or provisionally affiliated Clubs or between Members thereof which may be submitted to it by the Secretary of any affiliated or provisionally affiliated Club and any decision shall be reported to the Management Committee.

(b)Any decision of the Executive or Management Committee with relation to Article 34 (g) shall be final in this Association, however an appeal may be lodged by the individual to the RNSWBA within fourteen (14) days of the individual concerned being notified by the Executive Committee of its decision.

(c) No affiliated Club or provisionally affiliated Club or its members shall make direct representation to the RNSWBA without first notifying the Association Secretary in writing of their intention.

  40.    INTER ASSOCIATION MATCHES

Any player selected to play in any Association Match cannot withdraw and play in any other event on the same day.  Disqualification may be imposed by the Management Committee for up to six (6) Inter Association Matches for no justifiable cause shown without first being called before the Executive Committee, fourteen (14) days notice in writing, signed by the Association Secretary, such notice to be forwarded by certified mail to the Members last known address.

41.    SUSPENSION OF A CLUB OR PROVISIONAL CLUB

The Association may suspend or cancel the affiliation of any Club or Provisional Club which shall infringe any Rule or against which any complaint in writing shall have been lodged with the Association Secretary or which shall knowingly permit conduct amongst its members which, in the opinion of the Association, shall render it unfit to retain its affiliation.  The Association may, in lieu of suspension or cancelling the affiliation of any Club reprimand it.

Provided that no Club shall be reprimanded or have its affiliation suspended or cancelled without being supplied with notice of infringement or complaint against it.  The notice shall be signed by the Association Secretary and shall be dispatched by certified mail addressed to the Secretary of the Club against which such complaint has been made at least twenty one (21) days before the Meeting of the Association at which any such complaint is to be dealt with unless notice to appear to show cause why they should not be suspended or cancelled.  The Affiliation of any such Club shall not be suspended or cancelled nor shall be reprimanded unless on a vote of a majority of at least two-thirds of the Management Committee present and voting.

42.    INDEMNITY

The Members of the Executive of the Association, the Management Committee, Honorary Solicitor, Publicity Officer and any members of any Committee of the Association, duly appointed, acting in relation to any affairs of the Association and every of them and every of their Executors and Administrators shall be indemnified and held harmless by the Association against all actions, cost, charges, losses, claims, demands, damages and expenses, which they or any of them or any of them their or any of their Executors and Administrators shall or may incur or sustain by or by reason of any act done, occurred in omitted in or about the execution of duty or supposed duty of their respective offices, except such (if any) as he or they shall incur or sustain by or through his or their own wilful neglect of default respectively and none of them shall be answerable for the acts or defaults of the other or others of them, or for any loss, misfortune or damage which may happen in the execution of their respective offices, or in relation thereto, except the same shall happen by or through his or their wilful neglect of default respectively.

43.    WINDING UP

(a)    The assets and income of the Association shall be applied solely in furtherance of  its objects and no portion shall be distributed directly or indirectly to its members as bona fide compensation for services rendered or expenses incurred on behalf of the Association.

(b)    In the event of winding-up or dissolution the net assets of the Association shall be handed over to some other organisation or organisations having objects similar or in part similar to the objects of the Association and which shall also prohibit the distribution of its or their property among its or their members such organisation or organisations be determined by the members at or before the time of dissolution or in default thereof by the Chief Judge of such Court as may have or acquire jurisdiction in the matter. 

44.    CONSTITUTION

(a)    The Constitution adopted 17th day of May 1990 is hereby repealed.

(b)    All motions passed under the Constitution are hereby repealed if in force at the commencement of this Constitution.

(c)    All present Officers and Members of the Executive Committee, Management Committee and Delegates shall deem to have been fully elected in accordance with this Constitution.
(d) This Constitution will become operative on 18th January 1996.

(e) All amendments in this Constitution to show the dates when passed by the Management Committee.

(f) This Constitution shall only be amended in the months of January and August (AGM) or at a Special Meeting called for under Article 7 (b) of this Constitution.

STANDING ORDERS

1. The movers of motions are limited to five minutes speaking time and all other speakers, including the right of reply are limited to five minutes, provided that such limits may be extended by the Chairman with the consent of the Meeting.

2. When a motion or amendment has been moved and seconded, no further speech in support shall be heard unless someone has spoken in opposition, then speakers for and against should be taken in rotation.  Once the mover of a motion has exercised his right of reply, the debate is closed and the vote should be taken.  An amendment should be put first and if carried becomes the motion.  Then should be debated any further amendments which have been foreshadowed.

3.    A speaker is allowed to speak only once to each question.  Every amendment moved shall be treated as a new question.  The mover only of an original motion shall have the right of reply.

4.    It shall not be permissible to withdraw any motion that has been put from the Chair except with the consent of the Meeting.  Once dissentient voice being sufficient objection.

5.    Where a motion to alter or rescind a resolution has been defeated, no similar motion shall be brought forward for six months thereafter.  The effect of this provision shall not be changed by substituting any motion differently worded but in principle the same.

6.    During the course of debate on any question the following motions are only acceptable. 

(a)    Permission to withdraw a motion or amendment.    

(b)    To go into Committee.    

(c)    To adjourn debate on the question.     

(d)    The question to be put forthwith.     

(e)    To postpone discussion for a given time.

    These motions shall take precedence in the above order and shall be put without debate.

7.    Any motion or amendment may be withdrawn by the mover with the consent of the seconder before it is debated.  If it has been debated the consent of the meeting shall be required.

8.    A speaker exercising his right of replay shall not introduce new matter.

9.    No matter may be re-committed unless upon a two-thirds majority of the members present at the Meeting.

10.    A resolution passed at any Meeting may not be rescinded at the same Meeting unless a two-thirds majority of those present at the Meeting voting in favour of such rescission.  Nor at any subsequent Meeting unless notice of such intended rescission has been given in the same manner as a Notice of Motion.

11.    Unless otherwise provided any question at any Meeting shall be determined by a simple majority of votes of Members present.

Schedule 1

Schedule 2